Recording

Recording Documents

The recording department is responsible for processing and preserving documents presented for recording as public record. All records are open to the public and certified copies of any document of record are available for a fee.

          Recording Documents 

The recording department is responsible for processing and preserving documents presented for recording as public record. All records are open to the public and certified copies of any document of record are available for a fee. 

          Recording Guidelines

In order to help prevent delays or errors when recording documents, please follow these guidelines:

  • When recording a document, make sure that the quality of the document and text is good and legible. Documents with poor quality produce poor public records. 
  • When mailing documents, please send documents in the order you would like them recorded. 

Colorado law (CRS 30-10-406(3)(a)) requires that all documents have a top and bottom margin of at least on inch and left and right margins of at least a 1/2  inch. 

  • The recorder may refuse to file any document that does not meet these standards. 
  • A complete and accurate return address (to whom the original document should be returned after recording) should be clearly marked on each sheet of the document. 
  • Please make sure document are recorded in the appropriate county. Documents intended to be recorded in one county are sometimes sent to another by mistake. 
    • Please be aware that we will not reject any documents, nor will we refund any recording fees.
  • Remember, any document that is recorded becomes part of the public records, so, do not write any private personal information such as Social Security Numbers. 

If Submitting By Mail Please Do So To:

Saguache County Clerk & Recorder

Attn: Recording 

PO Box 176

Saguache CO 81149

 

          Deeds

Colorado law (CRS 38-35-109(2)) requires that all deeds include a notation of the legal (mailing) address of the grantee. This address is used to determine where tax statements should be mailed after a property is sold. Individuals should verify the accuracy and completeness of such addresses before recording any deed.  

          Lien Searches 

Saguache County employees cannot do lien searches. Anyone desiring a lien search may conduct a self-lien search, or have a third party come into our office and conduct the search. Individuals may also choose to hire a title company to conduct this type of search. 

          Filing Fees

Recording fees are statutorily established and a fee will more than likely be collected when a document is recorded. Please make sure that all fees are correct and accurate. Documents received with insufficient fees will be returned. 

  • Please make checks payable to "Saguache County Clerk and Recorder." Make sure checks are signed and dated. 
  • Documents that transfer title with consideration exceeding $500.00 will be assessed  a state documentary fee of 1 cent per $100.00 (State documentary fees are included). 
    • Document Recording Fees:
      • $13.00 for the 1st Page
      • $5.00 for Each Additional Page
    • Mining Claims
      • $8.00 for the first page (Affidavit of Labor/Intention to Hold)
      • $5.00 for each additional page
      • $0.25 for each mining claim

 

          Document Searches

Recorded documents are available online as non-certified images. Documents starting 9/1/1994 forward are available with indexes and images. Documents prior to 1/1/1994 are being indexed on a periodical basis. 

The web page is: icounty.org

Fees: 

  • There are no fees for this service outside of the $0.25 per page. How ever you still need to create a Sign-In utilizing a credit or debit card for the $0.25 per page fee, even if you don't plan on printing or exporting any copies. 
  • Non-Certified prints of images are $0.25 per page
  • Subdivision plats are available for export on iCounty.org in a full format size for a fee of $5.00 per page using a credit card plus a 3.5% service fee (3.7 if using American Express).   

DISCLAIMER: Please note that while every effort is made to assure that the information in iCounty.org is accurate, the County Clerk & Recorder does not certify authenticity of the information contained herein.  The County Clerk & Recorder shall under no circumstance, be responsible for any error or omission which may occur in these records, nor liable for any actions taken as a result of reliance upon any information contained within the document records system therein.

           Copy Fees

Copies of documents retained in the office are $0.25 per page.  If you would like a Certified Copy the cost is $1.00 for the certification and $0.25 per page for the document.  For big plat map print outs (24" x 36") the cost is $10.00*.  

*The cost for the big plat map copies will be requested to be prepaid in advance to the job be completed.