Recording

In order to help prevent delays or errors when recording documents, please follow these guidelines:

• When recording a document, make sure that the quality of the document and text is good and legible. Documents with poor quality produce poor public records. 
• When mailing documents, please send documents in the order you would like them recorded. 

Colorado law (CRS 30-10-406(3)(a)) requires that all documents have a top and bottom margin of at least one inch and left and right margins of at least a 1/2  inch. 

• The recorder may refuse to file any document that does not meet these standards. 
• A complete and accurate return address (to whom the original document should be returned after recording) should be clearly marked on each sheet of the document. 
• Please make sure document are recorded in the appropriate county. Documents intended to be recorded in one county are sometimes sent to another by mistake. 
  • Please be aware that we will not reject any documents, nor will we refund any recording fees.
• Remember, any document that is recorded becomes part of the public records, so, do not write any private personal information such as Social Security Numbers. 

If Submitting By Mail Please Do So To:

Saguache County Clerk & Recorder
Attn: Recording 
PO Box 176
Saguache, CO 81149

Colorado Revised Statutes 30-10-409 require the Clerk & Recorder to index documents based on 7 different criteria. Time of Reception, Names of Grantors, Names of Grantees, Type of Document, Where Recorded, Remarks, and Description of Tract. With this statute, the Clerk and Recorder’s Office is required to record documents by type and is therefore required to interpret the type of document. Document type is primarily based on the main subject, header, title line, and/or minimum statutory requirements. Because of this, the Saguache County Clerk and Recorder’s Office has adopted the following policies on recording documents. 

Documents recorded in bundles- It is the Clerk and Recorder’s role to determine the document type of each document submitted for filing or recording.  As such, if a package of documents is submitted with multiple document types, then the package will be rejected. The office will direct the submitter to separate each document type and re-submit the package. 

Documents recorded with exhibits- It is the Clerk and Recorder’s role to determine the document type of each document submitted for filing or recording.  As such, if the document has multiple document types within a document, the submitter may file or record those documents as one document as long as: 

1. The first page notates and or declares there are exhibits attached. 

2. The exhibits clearly notate and/or declare they are exhibits. 

3. The documents meet all submission requirements

Colorado law (CRS 38-35-109(2)) requires that all deeds include a notation of the legal (mailing) address of the grantee. This address is used to determine where tax statements should be mailed after a property is sold. Individuals should verify the accuracy and completeness of such addresses before recording any deed.

Saguache County employees cannot do lien searches. Anyone desiring a lien search may conduct a self-lien search, or have a third party come into our office and conduct the search. Individuals may also choose to hire a title company to conduct this type of search. 

Recording fees are statutorily established and a fee will more than likely be collected when a document is recorded. Please make sure that all fees are correct and accurate. Documents received with insufficient fees will be returned.

• Please make checks payable to "Saguache County Clerk and Recorder." Make sure checks are signed and dated.
• Documents that transfer title with consideration exceeding $500.00 will be assessed a state documentary fee of 1 cent per $100.00 (State documentary fees are included).
• Be advised any over payment of $10.00 or less will not be refunded.
  • Document Recording Fees:
    • $43.00 for each document
  • Mining Claims
    • $43.00 for each document (Affidavit of Labor/Intention to Hold)
• See attached for more detailed fees: Recording Fees

Recorded documents are available online as non-certified images. Documents starting 9/1/1994 forward are available with indexes and images. Documents prior to 1/1/1994 are being indexed on a periodical basis.

The web page is: icounty.org

Fees:

• There are no fees for this service outside of the $0.25 per page. How ever you still need to create a Sign-In utilizing a credit or debit card for the $0.25 per page fee, even if you don't plan on printing or exporting any copies.
• Non-Certified prints of images are $0.25 per page
• Subdivision plats are available for export on iCounty.org in a full format size for a fee of $5.00 per page using a credit card plus a 3.5% service fee (3.7 if using American Express).

Disclaimer: Please note that while every effort is made to assure that the information in iCounty.org is accurate, the County Clerk & Recorder does not certify authenticity of the information contained herein. The County Clerk & Recorder shall under no circumstance, be responsible for any error or omission which may occur in these records, nor liable for any actions taken as a result of reliance upon any information contained within the document records system therein.

Copies of documents retained in the office are $0.25 per page. If you would like a Certified Copy the cost is $1.00 for the certification and $0.25 per page for the document. For big plat map print outs (24" x 36") the cost is $10.00*.

*The cost for the big plat map copies will be requested to be prepaid in advance to the job be completed.